Ecosystems was conceived with the mission to create a company focused on people.
The work we do every day is not just business — it’s our life’s work. We began with simple business principles that remain our core foundation today. Cultivate an environment based on respect, integrity, courage, honesty, excellence, and service. We invest in people and in creating “raving fans” of our clients, colleagues, and community.
Ecosystems is a Software-as-a-Service company leading the industry with our platform for customer value conversations. Our customers are enterprise-level organizations that have a strategic focus on conveying their company’s VALUE to their current and potential customers.
Overview
Ecosystems is actively searching for an exceptionally organized and forward-thinking Chief of Staff. In this pivotal role, you will serve as the indispensable right-hand support to our Chief Executive Officer (CEO). The work you do will ensure the seamless execution of the CEO's priorities and the attainment of our company's strategic objectives.
If you possess an innate ability to create a welcoming atmosphere, maintain precision in your tasks, demonstrate empathy in your interactions, anticipate needs with finesse, and actively listen to nuances, then this opportunity is tailor-made for you. Your exceptional organizational skills, coupled with a calm and collected demeanor, make you a master of time management. You're not just someone who takes initiative; you understand the art of prioritization. Your drive and passion lie in mobilizing our team to realize our vision –creating a meaningful impact with our customers, colleagues, and community.
Your collaborative spirit and gritty determination set you apart. You persistently drive for results while sustaining a high level of effort and interest, even in the face of setbacks, adversity, or plateaus in progress. Above all, you embody our core values: RICHES (Respect, Integrity, Courage, Honesty, Excellence, Service). If you are someone who can bring a unique blend of warmth, precision, empathy, anticipation, and active listening to this role, we invite you to be a key player in our journey towards excellence.
Responsibilities
Calendar Management
- Schedule and coordinate appointments, meetings, and conferences for the CEO.
- Proactively manage and organize CEO calendars to optimize time and prioritize tasks.
Communication
- Act as a primary point of contact between the CEO and internal/external stakeholders.
- Draft, proofread, and edit emails, documents, and other communications on behalf of executives.
Meeting Support
- Prepare meeting agendas, documents, and presentations.
- Attend meetings, take accurate notes, and distribute relevant information as needed.
Task Prioritization
- Manage and prioritize incoming requests, ensuring that urgent matters are addressed promptly.
- Anticipate the needs of executives and proactively provide support to enhance their productivity.
Decision Support
- Provide insights and analysis to support the CEO in decision-making processes.
- Anticipate potential challenges and propose solutions to mitigate risks.
Cross-Functional Collaboration
- Facilitate communication and coordination between the CEO and various departments.
- Work closely with leadership teams to ensure alignment with company goals.
Special Projects
- Assist with special projects and initiatives as assigned by the leadership team.
- Conduct research and compile data as necessary to support decision-making processes.
Qualifications
- Bachelor's degree or equivalent experience.
- Proven experience as an executive assistant or in a similar role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Exceptional analytical, organizational and problem solving skills.
- Familiarity with the B2B Software-as-a-Service industry as a bonus.
- Tech-savvy with a proven track record of being adept at utilizing a variety of technological tools and platforms.
- High proficiency/expert in Microsoft Office Suite and G-Suite (Word, Excel, PowerPoint, Gmail, Google Docs, Google Sheets, Google Slides).
- Ability to handle sensitive information with professionalism and integrity.
- Flexibility and adaptability in a fast-paced and dynamic work environment, coupled with a compassionate and understanding attitude.
Ecosystems Employee Requirements
- Ability to successfully work in a remote environment.
- Engaging in internal and external communication via Email, Slack, Video Conferencing, and Phone.
- Adhering to R.I.C.H.E.S. and our 15 Principles.
- Striving each day for the extra 1% of ability and production to not rest on the status quo.
- Consistent progress toward achieving quarterly commit goals in alignment with the company’s strategies and financial goal metrics.
- Eco is a fully remote company with employees working from all over the United States. Our employees are measured on their outcomes and goal completion and enjoy flexibility in their work day. “Freedom with responsibility” is our policy, and we champion the “work-life integration” model.
Eco offers competitive compensation models and medical benefits, wellness programs, access to free financial advisors, 401K and HSA programs, and paid family leave.
Learn more about #LifeatEco here: https://www.ecosystems.io/our-values
Ecosystems is an Equal Opportunity Employer.
